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Course Outline
Introduction to ChatGPT and Core Fundamentals
- Understanding ChatGPT and its functionality
- Available versions: Free, Plus, and Enterprise
- Application scenarios for administrative assistants
- Privacy considerations, ethics, and best practices
- Guided practice: Setting up an account, configuring the environment, and testing key commands
Professional Writing with ChatGPT
- Drafting formal and informal emails
- Creating memos, circulars, and internal communications
- Rewriting and enhancing existing texts
- Guided practice: Drafting three types of administrative documents using ChatGPT
Support in Organization and Planning
- Generating agendas, calendars, and task tracking tools
- Utilizing prompts for weekly planning and to-do lists
- Meeting simulation (summarizing, reminders, follow-ups)
- Guided practice: Creating a weekly agenda and automating daily tasks
Creation and Analysis of Administrative Content
- Writing meeting minutes, reports, and executive summaries
- Extracting key information from lengthy texts
- Converting documents into various formats
- Guided practice: Uploading a long text and generating an executive summary with key points
ChatGPT for Presentations and Visual Reports
- Creating scripts or outlines for PowerPoint presentations
- Integration with tools such as Canva, PowerPoint, and Notion
- Using DALL·E to generate corporate or illustrative images
- Guided practice: Designing the core content for an office presentation
Task Automation with ChatGPT and Add-ons
- Leveraging advanced features (plugins and web browsing, where available)
- Introduction to automated workflows using Zapier and Google Workspace
- Integration with spreadsheets and email platforms
- Guided practice: Automating a simple workflow combining email and spreadsheets
Designing Administrative Solutions with ChatGPT
- Real-world use cases of ChatGPT in office settings
- Prompt engineering techniques for improved outcomes
- Final project: Designing a specialized assistant tailored to your role
- Final practice: Creating a set of personalized prompts for your position
Summary and Next Steps
Requirements
- Experience with routine office tasks
- Interest in digital productivity tools
Audience
- Administrative assistants
- Office coordinators and support staff
- Any individual in an administrative role seeking to improve efficiency through AI tools
14 Hours
Testimonials (1)
Able to pivot upon audience suggestions - ie able to create a real AI agent scenario on the spot.
