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 Duration 14 hours

Course Outline

Fundamentals of ChatGPT and AI

  • Grasping AI concepts and natural language processing
  • Defining the capabilities and limitations of ChatGPT
  • Accessing ChatGPT: free tier versus paid subscription

Summarizing Reports with ChatGPT

  • Strategies for condensing large volumes of documentation
  • Distinguishing between extractive and abstractive summarization methods
  • Practical session: summarizing meeting minutes and policy documents

Crafting Briefs using ChatGPT

  • Producing high-level executive summaries
  • Structuring concise and professional overviews
  • Practical session: converting detailed reports into one-page briefs

Enhancing Administrative Communication with ChatGPT

  • Composing professional emails and internal memos
  • Refining tone, clarity, and brevity in writing
  • Practical session: revising administrative correspondence

Optimizing Tasks via ChatGPT

  • Streamlining repetitive text-based duties (e.g., sending reminders, follow-ups)
  • Developing templates for common administrative requirements
  • Practical session: designing reusable prompts for routine tasks

Techniques for Boosting Productivity

  • Applying time-saving methods with ChatGPT
  • Utilizing AI for task organization and prioritization
  • Practical session: establishing AI-supported workflows

Embedding ChatGPT in Office Operations

  • Integrating ChatGPT with standard office tools (Word, Excel, Email)
  • Best practices for ensuring accuracy and reliability
  • Practical session: simplifying daily administrative functions with AI assistance

Wrap-Up and Future Actions

Requirements

  • Foundational computer literacy
  • Familiarity with word processing software
  • Experience with email systems and digital collaboration platforms

Target Audience

  • Administrative team members
  • Office support staff
  • Professionals aiming to adopt AI tools for efficiency

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