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Course Outline
Introduction to ChatGPT and Core AI Concepts
- Understanding AI and natural language processing
- Capabilities and limitations of ChatGPT
- Accessing ChatGPT: comparing free and subscription plans
Using ChatGPT for Report Summarization
- Strategies for condensing large documents
- Distinction between extractive and abstractive summarization
- Practical exercise: summarizing meeting notes and policy documents
Using ChatGPT for Brief Preparation
- Generating executive summaries
- Structuring concise and professional briefs
- Practical exercise: creating a one-page brief from a detailed report
Using ChatGPT for Administrative Communication
- Drafting professional emails and memos
- Refining tone, clarity, and conciseness
- Practical exercise: rewriting administrative correspondence
Optimizing Tasks with ChatGPT
- Automating repetitive text-based tasks (e.g., reminders, follow-ups)
- Creating templates for common administrative requirements
- Practical exercise: developing reusable prompts for daily tasks
Techniques for Enhancing Productivity
- Time-saving strategies using ChatGPT
- Organizing and prioritizing tasks with AI assistance
- Practical exercise: establishing AI-assisted workflows
Integrating ChatGPT into Office Workflows
- Utilizing ChatGPT alongside office tools (Word, Excel, Email)
- Best practices for ensuring accuracy and reliability
- Practical exercise: streamlining daily admin tasks with AI support
Summary and Next Steps
Requirements
- Fundamental computer literacy
- Experience using word processing software
- Familiarity with email platforms and online collaboration tools
Target Audience
- Administrative staff
- Office assistants
- Professionals aiming to use AI tools for improved productivity
14 Hours
Testimonials (1)
Able to pivot upon audience suggestions - ie able to create a real AI agent scenario on the spot.