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 Duration 7 hours

Course Outline

Introduction to AI in Administrative Settings

  • Defining AI and its relevance to administrative roles
  • An overview of ChatGPT, Copilot, and Gemini capabilities
  • Navigating privacy and security implications of AI usage

AI-Assisted Content Creation and Editing

  • Composing and refining professional correspondence
  • Condensing meeting notes and extensive documentation
  • Accelerating the creation of reports, proposals, and internal memos

AI-Driven Scheduling and Task Management

  • Leveraging AI for calendar optimization and meeting coordination
  • Generating meeting agendas and follow-up communications
  • Configuring reminders and to-do lists via Copilot or Gemini integrations

Advanced Prompting and AI Interaction

  • Techniques for writing prompts that yield superior outcomes
  • Customizing tone, style, and document formatting
  • Refining and correcting AI-generated content through iteration

Multilingual Capabilities and Accessibility

  • Utilizing AI for text translation
  • Crafting inclusive and accessible messages
  • Adapting language to support diverse audiences

Public Sector Applications

  • Case studies of AI-integrated workflows in government environments
  • Reviewing policies and guidelines for AI adoption in public administration
  • Strategies for staying current with evolving tool capabilities

Recap and Future Actions

Requirements

  • Fundamental digital skills and proficiency with standard office applications (e.g., Microsoft Word, Excel, email clients)
  • Familiarity with using web-based platforms
  • No prior expertise in artificial intelligence tools is necessary

Target Audience

  • Clerical personnel
  • Administrative specialists
  • Public sector operations staff

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